Sharing items with colleagues – what programs are best?

Sharing items with colleagues

When it comes to collaboration in the workplace, more and more programs have been released which allows a smooth and easy process for all involved. There are so many benefits to using these kinds of programs, and research shows that companies are embracing them in a way unlike ever before.

Firstly, it means that colleagues can enter their input without being located at the same physical office as the rest of the team. So, for international companies that have offices around the world, one central document can be used and worked on easily. There is no need for several revisions, separate copies or miscommunication.

Secondly, collaboration programs and ad hoc file transfer systems designed by companies like thru allow for a more secure way of sending company information and work back and forward where required. You don’t need to worry about interception, as this program, for instance, along with others similar, have been designed to be impenetrable from any cyber attack, so your company data is kept totally safe when you work on collaborative projects.  Companies invest a lot of money in security so that you don’t need to worry about your group work being spied upon   referring to the previous example, Thru built their services with data protection in mind, and have gone over 12 years without a security breach.

A final benefit is the cost of these programs. They are incredibly cost efficient. In fact, programs like Google Drive are free to use. Google drive offers 30GB of data storage for free, and if you need any more than this, you can gain unlimited storage for $10 a month. With Google Drive and Google Docs, you can work on projects together and even communicate with each other along the sidebar at the same time.

Other cloud storage solutions like Dropbox are also very useful for businesses. Dropbox for Business works with all your apps, and from Word and Excel to Photoshop and Acrobat. You also receive support for Windows, Android, iOS, Mac, and Linux. It’s also very secure, using strong cipher encryption for file data in transit and at rest, as well as file segmentation and hashing to allow businesses to anonymize files.

Another top pick of collaboration programs is DeskAway, which is a less heard of web-based project collaboration software that helps your business to organise, share, manage and track work. You can manage group activity and view project history, as well as setting recurring tasks and tracking employee timesheets. It also automatically provides you with reports that can be integrated with tools like Google Apps, Twitter and Facebook.

One final program to mention here when it comes to collaboration in the workplace is Huddle, which lets you share files with colleagues and work on content together. Just some features of this program include a collaboration dashboard, as well as secure file exchange and storage. What is very handy is the activity trail, which records a history of user activity on the program so you can tell who has achieved what. This is ideal when there are a lot of people working on the same project and it can be difficult o figure out exactly who has done what.

Using one or a combination of these programs could really excel your business productivity and allow work colleagues to work more flexibly, such as from home, or from a different office location – without any disruption to service.