Privacy Protection: Reducing the Risks

The one area of concern and consideration when it comes to technology is around privacy issues, or the lack of. No item of technology is entirely secure and when there are a number of users and people that have access to private information, the risks of data being lost, stolen or tampered with increases significantly. As technology becomes more useful in the workplace, protections need to be put in place to reduce the risk of data tampering occurring – this is particularly relevant with the number of personal devices like laptops for instance, that are being used to work on or access the information through a method that has not stemmed from the working environment.

A BYOD policy is instrumental in the protection of business data. As more employees use their own items of technology to complete work tasks, there are an increased number of ways to access private data. Fortunately, there are also plenty of solutions available like cloud storage services and computer monitoring software, etc. to prevent or discourage breach and leakage of data.

Securing the Data

Employers and organisations need all possible measures and precautions to ensure the security of their data. Misuse and unsolicited access to the data needs to be prevented. Computer monitoring software should be installed on employees’ laptops to discourage them from accessing data they’re not supposed to be accessing while connected to shared networks, and also to reduce the risk of data leakage via email or any other channel.

Communication

Email accounts tend to be the most vulnerable data storage system and can be accessed by anyone. The cloud is the latest software development that has increased levels of security to prevent private emails from being accessed.

Storage

Again, the cloud has better safety concerning the storage of data and can provide the security features that will prevent the unwanted access of business files.

Encryption

With the number of devices having access to shared networks of information, it is beneficial to have files and disks encrypted to protect the items that do not need to be accessed by anyone that does not have permission.

Data Wiping

Mobile devices are the most common forms of access to shared networks of business information, and there is the ability to destroy the data from a mobile device to ensure its safety and security.

Passwords

The oldest form of technological security, but still one of the most effective, having different passwords for different accounts is one of the best ways to eliminate the risks of data being accessed.

BYOD is now very much a part of corporate life and allows for constant access to applications whether at work or on the move. 36% of people use their own devices for work-based tasks.

Taking Action

66% of those that do use their own devices for work believe they are responsible for ensuring their devices are as secure as possible to protect company data. Although this may be the case, employers are obligated to put their own protections in place to ensure there is a smaller chance of data being affected.

  • Employers need to take control of the business’s IT infrastructure and ensure each possible security measure is in place to eliminate any unwanted access.
  • The inbound and outbound access to networks need to be secure and only recognised devices permitted access
  • Mobile device management is crucial and employees need to be aware of the restrictions that are put in place
  • Users and applications need to be monitored and controlled not just the devices that are being used

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